Steps to successful AGM and conference management
When it comes to AGMs, a high standard of execution and delivery is expected. Whether it’s large or small, AGMs are an important event. They’re used to share information on business strategy, performance and forecasting. Key to AGM management is the seamless delivery of information and the hospitality of delegates.
There is no one-size fits all solution for AGM and conference management
Some may be for local clients and delegates only. Others are for clients with international delegates. AGMs can also be a one day event or a multi-day program. Often, global AGMs will require multi-day programs to make the most of the delegates’ travel time. All AGMs need to be managed end-to-end to provide polished and impressive results. Delegate registration and management should be done centrally. Presentations should all have a coherent look and feel. The schedule should be made available to everyone in advance of the first day. What else can event planners do to achieve AGM management excellence?
An impressive program
EP Agency managed an Annual Global Summit for Schlumberger for 180 guests from 40 different countries, speaking over 30 different languages. As well as the event design and organisation, the team created and delivered the registration website. The program spanned 3 days, and the team designed a diverse itinerary. Twelve workshops were incorporated, enabling delegates to immerse themselves in the subject matter. A 25-metre presentation screen was set up at the venue to showcase the presentations. Transitions were managed by the EP Agency technical production team, allowing speakers to concentrate on their material. For more about this event, see the Case Study here.
The chance for delegates to socialise
When it comes to multi-day AGMs, it’s important to break up the schedule with activities for downtime. If international delegates are in attendance, this is a great opportunity to show off the host city. When TATA Consultancy Services engaged the services of EP Agency, that’s exactly what they did. By basing delegates in a central location in Sydney, lots of amazing experiences were on their doorstep. They enjoyed a day’s sailing on Sydney Harbour. Another afternoon was spent climbing the Harbour Bridge. They were also treated to spa sessions and cooking demonstrations. This again was part of a wider program of learning for all delegates. Take a look at the Case Study to see what else this event involved.
EP Agency has executed AGMs and Annual Conferences for a range of industries, showcased in our Corporate Events capabilities. This work has been recognised with the agency winning Australia’s Best Event Manager of the Year Award. The team has also won individual awards for event planning.
Choosing the right AGM and Annual Conference management company
If you are thinking of finding a conference management company in Australia, EP Agency can help. With fantastic connections and vast experience, the team delivers memorable and measurable events. EP Agency is a true partner from concept to execution. They enjoy a reputation that sets them apart, thanks to their meticulous processes and expert team of professionals. Get in touch using the Contact Us form, by phone on (02) 8356 5600 or send an email to info@epagency.com.au.